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Japan travel planning, expenses, when, where, books, essays, my payment policy

The Japanese 5,000 yen note

To have the very best Japan trip or vacation possible, it helps to plan ahead and familiarize yourself with the logistics and travel possibilities of moving around in Japan.

The top 3 things to remember and consider before arriving in Japan are: 1. Be sure to check out the Pocket Wifi option provided by Japan Wireless (japan-wireless dot com; no affiliation); not to make phone calls but to access Google Map pins, and use Whatsapp and email on the go; these devices can be shared by a small group and are very inexpensive; and can be delivered to your arrival hotel. 2. If you are going to be mostly in the cities or on the edges of big cities and using public transportation, then an ICOCA transit pass is a must; they can be recharged; easy to buy on arrival (but I can also get them for you and send them to your arrival hotel). 3. Do not worry too much about getting reserved shinkansen bullet train tickets; the fast Nozomi trains leave Tokyo every 15 minutes or so; but in super-peak season (March 20-May 07; October 20-Dec 01) making special arrangements to get tickets in advance is well advised between Tokyo and Kyoto (I can help with that); otherwise you can easily get your reserved bullet train tickets on arrival, in English more and more, at all major JR train stations; and you can book them for multiple legs in one session. Note: Japan Rail Passes are only advantageous for major cross country touring on the bullet train (and fast inter-regional specialty trains). The official website for getting these passes (also online in advance) is: https://japanrailpass.net/en/ (no affiliation).

Getting cash in Japan via the easy-to-use international ATMs in 7/11 convenience stores (and at the Post Office!) is super easy and convenient. Just do a nearby search for "seven eleven" in Google Maps. You can withdraw US$800/day/bank card with your PIN number. Easy and safe!

For excellent Japan trip planning information in English, I highly recommend https://www.japan-guide.com/. This amazing website covers every single area of Japan with simple, well-written text and superb graphics. And they update their content so that it is always fresh. And it's all in perfect English! [Disclaimer: Your Japan Private Tours is an advertiser on Japan Guide.]

The following websites are excellent for the main hubs of Tokyo, Kyoto, Osaka, and Fukuoka. 1. For Tokyo, Metropolis is the best. This excellent website (and print magazine) is both for foreign residents living in Tokyo and for travelers. They have a really deep content database. Tokyo Timeout and Matcha are also quite good. 2. Since the demise of the Kyoto Visitor's Guide during Covid, the best place to look for Kyoto ideas and insights is Matcha magazine. 3. For Osaka, Osaka Info is pretty comprehensive for the basics. 4. For Fukuoka, visit Fukuoka Now. This site is also owned and operated by a foreign led team, and they do good work!

Recent Japan travel news highlights: 1. The Japan Rail Pass will go up in price by 66% from October 2023; you can buy rail passes online now. 2. The Japanese government is aggressively promotiing the edges of Japan, so going to the remote countryside is getting easier by the season. 3. The Japanese are also agressively courting wealthy travelers and gamblers via luxury hotels and casinos. In 2019, Japan peaked at 31 million foreign visitors. In ten years, the government is aiming for 60 million foreign visitors! Learn more!

To really plan a trip well try not to do too much and be aware how much time is consumed by A to B travel. Combining areas that are rich in things to see and do is always a better idea than going from most popular location to most popular location whether temples, shrines or anything else.

And please remember that Japan is an information-overload experience for most foreign travelers. And this is especially true for North Americans, Europeans and travelers from Australia and New Zealand. You don't notice it at first but after a few days you can be mildly or moderately overwhelmed. For this reason it is smart to plan for breaks during the tour (cafes for people watching), siestas at the hotel on days where you really need to take a break (especially true in Japan hot and humid summer months), and to try to do enough during a day instead of way too much. Learn more!

YJPT is a private tour operator and in this industry expenses are never included. I can give you exact expense details (subway, bus, entry, lunch, taxi, etc.) if you request that level of clarity for your planning process PS: I don't like Excel but I know how to extract information from it for my MS Word | PDF itinerary outlines.

Content by Ian Martin Ropke, owner of Your Japan Private Tours (est. 1990). I have been planning, designing, and making custom Japan private tours on all five Japanese islands since the early 1990s. I work closely with Japan private tour clients and have worked for all kinds of families, companies, and individuals since 1990. Clients find me mostly via organic search, and I advertise my custom Japan private tours & travel services on www.japan-guide.com, which has the best all-Japan English content & maps in Japan! If you are going to Japan and you understand the advantages of private travel, consider my services for your next trip. And thank you for reading my content. I, Ian Martin Ropke (unique on Google Search), am also a serious nonfiction and fiction writer, a startup founder (NexussPlus.com), and a spiritual wood sculptor. Learn more!

Japan travel expenses: accommodation, food, transportation

A couple walking through a Buddhist temple in Kyoto

Accommodation booking in Japan has become much easier with Booking.com (and Expedia). In cities you can expect to pay Yen 16,000-Yen 22,000/night/room for 3-4 star accommodation. But you can spend about Yen 9,000/night/room in "obscure" 2-star hotels; just do a "nearby search" in Google Maps for your location with "hotels" and zoom in on the red pins (labeled) and little red dots (unlabeled) that are two-star hotels ("business hotels" are also a good search option). In the countryside, hotels go down to about Yen 12,000/night/room and local ryokan inns are about the same (including breakfast and dinner in most instances)

However, there are times when the client requires special accommodation assistance or just can't book on their own due to peak season issues or because they are going way off the beaten track. Off the beaten track, where minshuku bed and breakfasts and small local ryokan inns (and temple) lodging are dominant, clients frequently ask me to make the booking by telephone.

The other issue is super peak season in the Kyoto-Osaka zone: namely mid-March to early May and mid-October to early December. During these periods it can be almost impossible to find a room in Kyoto but I can with multiple phone calls.

Lunch is usually a fast, authentic inexpensive experience ranging from Yen 800-Yen 1,500/person. This usually means healthy noodle dishes or domburi rice bowls and the like. Reserved lunches during day tours are fairly rare but some clients request this, and I can arrange such lunches (in garden settings, on terraces, and in unique old places). Please inquire. I charge Yen 4,800/1-6 people (add 5% for each person over 6pax) to make the reservation and preferred seating type (counter, private room, etc.) and the round trip logistic instructions (bilingual) to and from the restaurant. For more information, please inquire.

Transportation is an additional expense and not included in any of my guided or self-guided tours.

Transportation can be very inexpensive (public + walking OR taxis for short distances), or it can be expensive (car and driver; or luxury car and driver; or bus and driver). It all depends on the choices you make and the way you like to travel. And please note: In cities like Tokyo and Kyoto a car & driver or a taxi is often not the fastest option (think rush hour, grid lock, super peak season). Below are the general costs from low to high . . . The choices are all yours!

The least expensive way to move around Japan is to take full advantage of the country's exceptional public transportation system. This includes subway, train, tram, and sometimes a bus (usually in countryside destinations). Inner city subway fares in Tokyo range from Yen 160/adult to about Yen 250/adult. my self-guided tours take full advantage of this system. I provide amazingly accurate logistics for any form of public transportation in Japan. Zip across Tokyo in minutes or get from JR Kyoto Station to Kyoto hot spots in super peak season (when the city has 350,000 domestic Japanese visitors every day!).

A more expensive transportation option, and one that I make full use of during both guided and self-guided tours, are taxis. Usually, I use taxis strategically to skip quickly ahead to the next stop on your tour. In major cities like Tokyo and Kyoto you will find thousands of taxis and they are waiting in front of all the key tourist and business destinations. The smart way to use a taxi in Japan is to travel less than 2 kilometers from A to B. Almost without exception, a 2-km ride will only cost you Yen 700 and that is worth it if traffic is moving at normal speeds. FYI: Note: 80% of the taxis in Japan can only seat 4 passengers. There are "big taxis" that can seat 5 but they usually have to be called in. On my tours I include and recommend taxis where ever it saves time and does not cost too much.

For the elderly, travelers who can't walk too much, or clients with bigger budgets, vehicles and drivers can be hired by the hour. The generally hourly fee for a 4-passenger sedan or 9-seater van & driver is usually about Yen 9,000/hour. In the countryside, i.e., beyond the big cities, the rate can be little higher and even higher if you are crossing prefectural (state) borders. For luxury level travelers I hire luxury cars and they are also available by the hour (usually with a 3-hour minimum). Everything from Mercedes and Lexus to BMW and Audi . . . The choices are all yours!

Books & films & videos to experience before you go!

The culture of Japan is both Oriental and Occidental.

There are many excellent books on Japan but the ones I recommend most highly are as follows: 1. The Inland Sea (Donald Ritchie) for a timeless travelog through the islands of Inland Sea by one of Japan's greatest foreign writers. 2. The Roads to Sata (Alan Booth) is one of the funniest and most insightful looks at all of Japan by a man who lived in Japan for many years (and died there). This book is about his incredible walk from the northern tip of Japan to its southern tip. 3. The Hare With Amber Eyes (Edmund de Waal) is set in Paris, Vienna and Tokyo and is a fascinating tale of netsuke and the rise of Japanese art consciousness in 19th century Europe. Superb! 4. The Sea of Fertility trilogy by Yukio Mishima. 5. Anything by Junichiro Tanizaki (especially The Makioka Sisters and In Praise of Shadows). 5. The Woman in the Dunes (film and book) written by Abe Kobo.

There are also a number of must see movies about Japan that are well worth seeing before you go! 1. Lost in Translation (Sophia Coppola). 2. Black Rain (Ridley Scott). 3. Anything and everything by Akira Kurosawa (Kagemusha and Seven Samurai and Madadayo) and Juzo Itami (Tampopo and A Taxing Woman). 4. Last Samurai (with Tom Cruise). 5. The original Japanese version of Shall We Dance directed by Masayuki Suo. 6. Sea of Trees (Gus Van Sant; Matthew McConaughey; 2015).

You will also find useful information on my social media pages (see footer of this page), and I always appreciate people who share and follow my content, which in most seasons is posted once a week in both long-read and short-read formats with great images.

My content on Japan travel news, history, society & culture

The magnificent Kamakura Buddha.

The French refer to Japan as "Planet Japon!" And Planet Japon is not an easy destination if you don't speak Japanese. Therefore, the more you know the better. Try to start planning and learning more about Japan long before getting on the airplane. For visas and flights and hotels, the internet will solve all your problems. But there are things worth reading up on and learning about. Japan's history, for example. Japan was first culture worldwide for firing ceramics and a Japanese woman wrote the narrative novel. Japanese culture comes in various flavors and most people are looking for old and new. Families with kids are looking for the contemporary charms of Japan like manga, anime, cosplay, and video games and characters. And then there are the unique and interesting ways the Japanese interpret Western ideas, ranging from delicious desserts and amazing theme parks to art, design and relaxation.

I have posted a growing list of essays on Japanese society and culture on this website. To see them all go to my old-new Japanese culture essays index. As a writer, I'm always tring to post useful and interesting content for foreign travelers coming to Japan. And there are so many different kinds of travelers with so many unique interests. Learn more!

Index of all my weekly blog posts | articles

My latest essays on Japanese culture include:

Your Japan Private Tours' payment policy

A Jizo monk or protector of children and travelers.

Private travel arrangements designed by Your Japan Private Tours Ltd are always approved, step-by-step, by the client (family, small group or corporation). This means that you, the client, will only receive an invoice for payment when the FINAL OK has been given by you, the client.

Once you have Final OKed the itinerary design--including all the services you chose for your Japan trip (guided tours, self-guided tours, Digital A to B transfers, restaurant reservations, and other client-specific services)--an invoice will be issued for payment. The client is requested to pay 50% of the invoice total IF they have booked any guided tours. If the client has only chosen self-guided tours (i.e., guided tours), the client is requested to pay 100% of the charges in advance.

I accept all major credit cards (processed by Stripe). I also accept payment via Wise (formerly TransferWise). International bank wire transfers are also possible, but less convenient.

YJPT's full service JPY pricelist (100% retail prices, no hidden or added charges) for tours, transfers, restaurant experiences and more!

Your Japan Private Tours' cancellation policy

Your Japan Private Tours' cancellation fees:

Down payment cancellation fees: USD 500 down payments, to retain my services and pay for designing the client’s Japan private tour request, are subject to a 60% cancellation fee.

  • 30 days prior to a Japan tour or travel service: 15% of the total charges;
  • 21-11 days prior to a Japan tour or travel service: 30% of the total charges;
  • 10-6 days prior to a Japan tour or travel service: 60% of the total charges;
  • 5-0 days prior to a Japan tour or travel service: 100% of the total charges.

Notes: 1. Cancellation notice timestamp: The cancellation charges are based on the date and time when the cancellation notice is received in Japan Standard Time. 2. Down payments: Down payments are deducted from the total cost of the client’s Final OK tour package. 3. Your Japan Private Tours is a registered & licensed sole proprietorship in Ontario, Canada.

Content by Ian Martin Ropke, owner of Your Japan Private Tours (est. 1990). I have been planning, designing, and making custom Japan private tours on all five Japanese islands since the early 1990s. I work closely with Japan private tour clients and have worked for all kinds of families, companies, and individuals since 1990. Clients find me mostly via organic search, and I advertise my custom Japan private tours & travel services on www.japan-guide.com, which has the best all-Japan English content & maps in Japan! If you are going to Japan and you understand the advantages of private travel, consider my services for your next trip. And thank you for reading my content. I, Ian Martin Ropke (unique on Google Search), am also a serious nonfiction and fiction writer, a startup founder (NexussPlus.com), and a spiritual wood sculptor. Learn more!